1.1     FULL-TIME STUDENTS
Full-time students are permitted, based on their fee and program, to come to school from Mondays to Thursdays.

1.2     PART-TIME STUDENTS
Executive students are permitted to come to school twice a week, i.e., on Thursday and any other day within the week.

1.3     FOUNDATION STUDENT
Students under the foundation program are permitted to receive lectures only on Saturdays.

1.4       INTERNSHIP
The Academy has a paid internship for all students before graduation, who have covered the cut-off mark of 75 % in their final grading and can be retained as a full staff member after graduation. Internship applications should be done officially via mail to: gmytfashionacademy@gmail.com or career@gmytfashionacademy.com for approval.

1.5       CLASS STAGES
The GMYT Fashion Academy curriculum is designed with a corporate strategic focus to equip all students with all the necessary skills to excel in the fashion space. The curriculum is therefore designed to progress students across  competencies as follows;

• Ruby (Beginners)
• Emerald (Intermediate)
• Sapphire (Advanced)

All students that register with GMYT Fashion Academy must take an entrance assessment and consultation to determine the class best fit based on the result of the assessment.

1.6       CHANGE OF PROGRAM POLICY

1.6.1          ELIGIBILITY FOR PROGRAM CHANGE
Any student seeking to change their program after admission must comply with the following procedure and pay the requisite administrative fee. Program changes are only permitted after official admission and enrollment have been completed.

1.6.2         ADMINISTRATIVE FEE
A non-refundable fee of ₦200,000 must be paid to initiate the program change request.

1.6.3         PAYMENT SUBMISSION
Students must submit proof of payment to the Accounts Department via gmyt4financedept@gmail.com before any program change can be processed.

1.6.4          REQUIRED UPDATES FOLLOWING PROGRAM CHANGE

Upon approval of the program change, the following internal updates will be executed:

• Assignment of a new Matriculation Number
• Creation or update of the official school email
• Reassignment to the appropriate class or cohort
• Updates to all relevant internal academic and administrative records

1.6.5       PROCESSING TIMELINE

All updates and confirmations will be completed within 7 business days of receipt of proof of payment and submission of the program change request.

1.6.6    REGISTRATION COMPLETION & GMD SIGN-OFF POLICY

• The completion of a student’s registration process is subject to final approval and sign-off by the GMD.
• This includes the endorsement of the student’s course form and official file. Students who have not completed this final step will not be considered fully registered and may be restricted from accessing certain academic or administrative privileges.

1.6.7 COMPLIANCE

Failure to complete the payment or provide accurate information may result in delays or denial of the program change request. The academy reserves the right to refuse any request that does not adhere to this policy.

2.1     STUDENT REGISTRATION AND DOCUMENTATION

2.1.1      REGISTRATION TIMELINE
All newly admitted students are required to commence and complete their registration and documentation process within two (2) weeks of resuming at GMYT Fashion Academy. This process confirms the student’s official enrollment status and eligibility to participate in academic activities within the Academy.

2.1.2     MANDATORY REGISTRATION DOCUMENTATION
As part of the registration process, students must print, complete, and submit the following official documents to the Academy:

• Guarantor Form
• Student Policy Handbook
• Student Application Form
• Installment Payment Form
• Data Protection Agreement
• Medical Information Form
• Offer Letter
• All Payment Receipts

These documents form part of the student’s official academic and administrative records and must be properly completed and submitted during the registration process.

2.1.3      MANDATORY STUDENT PAYMENTS
In addition to the applicable payment structure, the following payments are mandatory for all students and must be completed as part of the registration and documentation process:

• Registration Fee
• Tuition Fee
• Classroom Access Fee
• Textbook Fee
• Contingency Fee
• Internship Fee
• Graduation Fee

All payments must be supported with valid payment receipts. Copies of these receipts must be sent to the Finance Department via the official email (gmytfinancedept@gmail.com) for acknowledgement.

Students are also required to print these payment receipts and include them in the registration documentation submitted to the Academy as part of their official student records.

2.1.4      CLASS ATTENDANCE RESTRICTION FOR INCOMPLETE DOCUMENTATION
Students whose registration or documentation remains incomplete will not be permitted to attend classes or participate in academic activities until all required documentation and payment records have been fully completed and verified by the appropriate administrative department.

2.1.5       STUDENT EMAIL SOP POLICY (OFFICIAL SCHOOL EMAIL USAGE)

All students are required to obtain, create, and use their official Academy-issued email address during the registration process, in accordance with the format prescribed by the Finance and Administrative Department. This official email shall serve as the sole recognized channel for all academic and administrative communication within the Academy.

Only email addresses issued in the Academy’s approved format will be granted access to institutional platforms, including Google Classroom, the student portal, and other academic systems. Any personal or unofficial email addresses will not be recognized, added to the students’ classroom, or attended to for any form of official correspondence. Access to the student portal and all related platforms will be granted exclusively through the approved official student email address.

Email Requirement

• The official student email must be created strictly in accordance with the format issued by the Finance and Administrative Department.
• Students are required to generate the email as specified and submit it to both the Admin and ICT Departments for confirmation and validation.
• Only validated official student email addresses will be activated for classroom and portal access.
• Any deviation, inconsistency, or irregular alteration from the approved email format will not be accepted or approved.

Example of Official Student Email: johndonaldgmyt18012026@gmail.com

All students are expected to adhere strictly to this requirement to ensure uniformity, proper identification, secure access, and seamless communication within the Academy.

2.1.6      STUDENT GUARANTOR FORM

Guarantor Eligibility Requirements

To ensure accountability and proper verification, every student of GMYT Fashion Academy must present a guarantor who meets the following eligibility criteria:

1. Financial and Social Responsibility: The guarantor must be a financially responsible and reputable individual who can reasonably stand in support of the student if necessary.
2. Minimum Age Requirement: The guarantor must be at least 30 years old.
3. Employment or Business Status: The guarantor must be gainfully employed, self-employed, or a business owner with a verifiable source of income.
4. Valid Means of Identification: The guarantor must provide a valid government-issued identification (such as a national ID card, international passport, driver’s license, or voter’s card).
5. Verifiable Contact Information: The guarantor must provide valid phone numbers, residential address, and email address for verification purposes.
6. Relationship to the Student: The guarantor should preferably be a parent, guardian, relative, employer, mentor, or responsible family associate who has a direct relationship with the student.
7. Not a Student of the Academy: A current student of GMYT Fashion Academy cannot serve as a guarantor for another student.
8. Consent and Responsibility: The guarantor must willingly consent to act as a guarantor and understand that they may be contacted by the Academy regarding the student’s academic, financial, or conduct matters if necessary.
9. Verification Requirement: GMYT Fashion Academy reserves the right to verify the guarantor’s identity, employment, and contact information and may reject any guarantor who does not meet the eligibility requirements.

2.1.7      COMPLIANCE
Failure to complete the required registration, documentation, or full payment within the stipulated time-frame shall result in restricted academic access, including denial of classroom participation and learning resources, and enforcement of approved payment timelines. Continued non-compliance may lead to temporary suspension from academic activities, as determined by the Academy.

2.2        STUDENT INDUCTION AND ORIENTATION

2.2.1       STUDENT INDUCTION
GMYT Fashion Academy conducts an induction ceremony to formally induct students who have successfully completed their registration and admission documentation. The induction officially recognizes students as members of the Academy and marks the commencement of their academic journey within the institution.

Note: The induction ceremony will be held as required, and students are expected to attend once scheduled.

2.2.2      MANDATORY ORIENTATION AND INSTITUTIONAL EVENTS
The GMYT orientation program is designed specifically for newly admitted students to introduce them to the academy’s academic structure, institutional policies, learning expectations, and operational procedures.

Attendance at the orientation program, induction ceremony, and any other official event organized by the Academy is mandatory for all students.

2.2.3        ABSENCE FROM ORIENTATION OR OFFICIAL EVENTS
Any student who may be unable to attend the orientation program or any official institutional event due to unavoidable circumstances must formally notify the Academy.

Such notification must be sent via email to the Student Affairs Department at:
gmytstudentaffairs@gmail.com

The request must be submitted not later than 24 hours before the scheduled event, and the student must obtain prior approval from the academy before being absent.

2.2.4        COMPLIANCE
Failure to comply with the orientation and induction requirements without prior approval from the Academy may result in administrative action or delayed participation in academic activities, as determined by the institution.

2.3           STUDENT LAPTOP REQUIREMENT

2.3.1        MANDATORY LAPTOP REQUIREMENT

A laptop is a mandatory academic requirement for all students of GMYT Fashion Academy. Students are required to come to school with their personal laptops as it forms an essential tool for learning and participation in academic activities.

2.3.2 ACADEMIC USE OF LAPTOPS

Student laptops will be used for the following academic purposes:

• Zoom connections for virtual learning sessions
• Computer-Based Tests (CBT) and examinations
• Academic research
• Student presentations
• Lookbook creation and digital design tasks
• Assignments and project submissions
• General day-to-day class activities

2.3.3        CBT EXAMINATION

All Computer-Based Tests (CBT) and examinations at GMYT Fashion Academy must be conducted using laptops only.

2.3.3.1        CBT EXAMINATION REQUIREMENT

1. Onboarding Requirement: Students who have not completed their onboarding registration and fulfilled all prerequisite requirements, including laptop provision, will not be permitted to participate in the CBT examination.
2. Permitted Devices: Only laptops are allowed in the CBT examination hall. Mobile phones and other electronic gadgets are strictly prohibited. Students without laptops may be restricted from participating until this requirement is fulfilled.
3. Preparation: Students are strongly advised to ensure adequate and thorough preparation ahead of the examination.
4. Punctuality: Students must arrive early at the designated venue, as late entry may not be permitted.
5. Dress Code and Identification: All students must wear their GMYT T-shirt and display their Academy ID cards for the examination.

COMPLIANCE
All candidates are required to strictly adhere to the institution’s CBT examination rules and regulations. Non-compliance may result in restriction from the examination or other academic activities.

2.3.3.2      POLICY ON MISSED COMPUTER-BASED TESTS (CBT)

Any student who misses a scheduled computer-based test (CBT) has forfeited the original assessment opportunity. This is due to the administrative process involved in coordinating and organizing the CBT.

However, a reset may be arranged upon request, subject to an administrative fee of ₦100,000 to cover the cost of organising a new session. Students who choose not to take advantage of this option will have the missed CBT recorded as a zero score.

All students are therefore advised to adhere strictly to scheduled CBT timelines to avoid additional costs or loss of marks.

Every student, at the completion of their program at GMYT, it is required to pay and attend the graduation ceremony / fashion show organized by the school in partnership with (GAHAWARDS). It is important students understand that this is a critical part of their program with GMYT Fashion Academy and it is mandatory for certification.

3.1     CONTINUOUS ASSESSMENT/EXAMINATION

All students must participate in all tests, exams, collections, and projects, as these combined will form the monthly cumulative grade point average, which is the basis of final certification. Students who fail to participate in this continuous assessment, without an approved reason, shall undergo disciplinary actions up to expulsion and/or decertification.

3.2     CLASSWORK AND ASSIGNMENTS

After every class, all students are mandated to participate in any class work as given by the Facilitator. All assignments must be properly packaged and submitted as per the due date, with a write-up of the process and techniques applied in the drafting and construction of the garment, and the name of the student attached for assessment.

3.3     PROJECTS

The Academy, during its Fashion Showcase, expects”

• All students are to complete a project organized by their respective supervisors / Facilitators.
• All students are expected to participate fully and submit their projects as may be required from time to time by the Academy.
• All students must participate in all group projects and submit their projects after their course forms have also been signed.
• Any student who does not pay but participates will not be cleared by his/her supervisor.
• Any student who pays for the project but does not participate will also not be cleared by the supervisor.
• Any student who defaults on any of the instructions of these shall be made to execute the project single-handedly and submit to the Facilitator without any supervision.
• Any student who does not participate in any other project, either organized by their class or the academy, will not be allowed in class until such a time as the said student submits twice the assigned project to the school.

3.4   GRADUATION CUT-OFF MARK
Student assessment at GMYT Fashion Academy shall be cumulative of all assignments, class work, and projects. At the end of the program, all students are expected to meet the cut-off mark approved by the Academy. The approved cut-off mark is 75%, and it is the criterion for graduation. Failure to meet up will attract extra fees and a re-seating of the practical sessions for the said students.

3.5 CERTIFICATION

In furtherance of the provisions above, the following are the acceptable criteria for all students of GMYT Fashion Academy after their program, to be considered for graduation and certification;

1. Financial Clearance form
2. Proof of minimum attendance requirement for course type (75%).
3. Proof of no equipment damage clearance form
4. Proof of return of all academy property(s), including keys, Identity cards, etc.
5. Submission of not less than 3 body forms or mannequins to the school in union.
6. Submission of supervisor grading for final Showcase.

Note: Any student who does not showcase a collection on the runway will not be entitled to a certificate.

3.6 TESTIMONIALS

All students are required to give testimonials within one month of the program, as feedback is an important criterion for structure.

3.7 SUBMISSION OF GRADUATION OUTFITS

Students must submit their graduation outfits on or before the due date for submission to enable the school to make appropriate arrangements for transporting them.

4.0 TRANSCRIPT ISSUANCE POLICY

This policy establishes the procedures and requirements for the issuance of official academic transcripts. It ensures that all academic records released are accurate, verifiable, and formally recognised for purposes including employment, further education, professional certification, or any other official use.

The policy safeguards the integrity, confidentiality, and authenticity of all transcripts issued by the Academy.

4.1 ELIGIBILITY FOR ISSUANCE OF ACADEMIC TRANSCRIPTS

Academic transcripts shall be issued only to students who have fully satisfied all institutional, academic, and administrative requirements of their respective programs. To qualify for transcript issuance, the student must meet the following conditions:

• Successful completion of all prescribed coursework, assessments, projects, and examinations within the approved program structure.
• Full settlement of all financial obligations to the Academy, including tuition fees, penalties, and any other outstanding charges.
• Proper clearance from all relevant departments, including Academic Affairs, Administration, and Accounts.
• Submission of all required documentation and records as stipulated by the Academy.
• Compliance with all institutional policies, including conduct and academic integrity standards.

The Academy reserves the right to withhold the issuance of transcripts where any of the above conditions remain unmet.

4.2.    HOW TRANSCRIPTS ARE CALCULATED

Your academic performance is measured across the following areas:

Final Percentage: Calculated by multiplying your score in each category by its weight and summing the results.

Grades and CGPA: Converted using our standard grade scale:

Your CGPA determines your final academic classification:

4.3.    PROCEDURE FOR REQUESTING ACADEMIC TRANSCRIPTS

Students requesting an official academic transcript are required to submit a formal written application to the Administrative Office via (adm4gmyt@gmail.com) with a minimum processing notice of 30 days before the intended date of use.

Kindly note that transcript processing is not immediate. All requests undergo a structured administrative and academic review process, and as such, students are advised to plan their requests well in advance to avoid any inconvenience.

All transcript requests are subject to a thorough verification process to confirm the completeness of academic records, scores, and fulfillment of all institutional requirements.

Upon successful verification and approval, transcripts will be issued as official documents, duly signed and stamped by the Academy, and made available in either printed or secure digital format, as applicable.

4.4. IMPORTANT NOTES ON TRANSCRIPT ISSUANCE

Academic transcripts are classified as confidential institutional documents and shall only be released to the student or duly authorized third parties, subject to proper verification and consent.

Students are responsible for ensuring that all personal and academic information provided is accurate and up to date before submitting a transcript request.

Any discrepancies, errors, or disputes relating to transcript content or issuance must be formally reported to the Administrative Office immediately for review and necessary correction.

The Academy shall not be held liable for issues arising from incorrect or incomplete information provided by the student.

4.5. CONTACT INFORMATION FOR TRANSCRIPT INQUIRIES

For all inquiries, clarifications, or follow-up regarding transcript requests, students are required to contact the Administrative Office via adm4gmyt@gmail.com.

All communications must be formal, clearly stating the purpose of the inquiry, and include relevant student details to facilitate prompt and accurate response.

5.1        OFFICIAL PROCUREMENT REQUIREMENT
All students are required to obtain their complete Student Kits and prescribed learning materials directly from the Academy store upon full payment of the required fees to the Accounting Department. This is to ensure standardization and uniformity in tools and materials used for training.

5.2        STARTER KITS AND RESPONSIBILITY
The Academy provides essential basic sewing kits required for class activities. However, all students bear full responsibility for the safekeeping of their kits, as the management shall not be liable for any loss, damage, or misplacement.

5.3         NON-TRANSFERABILITY OF MATERIALS
All Student Kits, textbooks, and Academy-issued materials are strictly non-transferable. The sale, resale, exchange, or redistribution of these materials between students, whether active, inactive, or withdrawn, is strictly prohibited.

5.4         PROCEDURE FOR KIT PURCHASE
Students may obtain kits through any of the following approved procedures:

1. Email Request Process

• Send a formal request to the Accounting Department specifying the required kit items.
• Upon receiving the cost details, proceed with payment.
• Forward proof of payment via email and request for kit collection.

1. Physical Payment Process

• Visit the Accounting Department to make a payment directly.
• Present proof of payment/receipt at the store to collect the kits.

5.5 Illustration Kits: FREE illustration kits qualify you for the illustration classes. Only the approved illustration kits are allowed in class.

6.1 Authorization to Operate

• No student shall operate any sewing machine without prior approval from the faculty.
• Faculty approval must be documented, and students should only use machines during scheduled practical sessions.

6.2 Operation and Safety

1. Students must follow all safety instructions while operating sewing machines.
2. Always ensure that sewing machines, pressing irons, and electrical sockets are turned off immediately after use.

6.3 Fault Reporting

1. Any malfunction, unusual noise, or defect observed in a sewing machine must be reported to the faculty immediately in class.
2. Students are prohibited from attempting repairs themselves.

6.4 Responsibility

• Each student is responsible for the proper usage and care of the sewing machine during their assigned session.
• Misuse or operation without authorisation may result in disciplinary action

6.5 General Compliance

• Adherence to this policy is mandatory for all students.
• The academy reserves the right to suspend machine privileges for non-compliance.

7.1   NON-REFUNDABLE/NON-CONVERTIBLE FEES

All tuition fees, as well as any other payments made to the academy, are non-refundable, non-transferable, and non-convertible. Note that all fees paid to the school are non-refundable, and all installment fees must be fully paid within 3 months from the first payment.

7.2      INSTALLMENT PAYMENT

Only six (6), nine (9), and twelve (12) month tuition plans are eligible for installment payment. Three (3) month fees must be paid in full and are not eligible for installments.

All approved installment payments shall follow a fixed structure of 50% as the initial payment, 25% in the second month, and the remaining 25% in the third month. This structure applies to all installment payment plans.

All installment fees must be completed within three (3) months on the agreed dates. Failure to comply will result in restriction from academic activities.

Please note that tuition fees are strictly non-transferable to another individual.

7.3      EXTENSION OF DURATION

Students are eligible to extend their program within two weeks of resumption. Only the difference between the current duration and the program the student wishes to extend will be paid. Hence, an extension of the program after 2 weeks costs #100,000 (NGN) for the first month and #70,000 (NGN) for subsequent months.

7.4       DEFERMENTS/FREEZING OF ACCOUNT

All students are entitled to a deferment of not more than 3 months accompanied by a valid reason to be away. Hence, freezing accounts costs only a hundred thousand naira (#100,000) per month. To freeze your account:

• You would need to apply, stating when you are leaving and your expected return date.
• Make your payment.
• Submit your ID card, as a new one will be issued to you on your return to the school.

NB: If no approval is given, the request is void; nonetheless, with/without approval, all students must graduate within the same year of registration/admission.

7.5        IDENTITY CARD

Students must always wear their ID cards. Any student who goes contrary to this will not be allowed in the school and can be suspended if it becomes a pattern; hence, new students are entitled to a temporary identity card approved by the school (kindly visit the administrative office for registration, the account office for payment, and lastly, back to administrative office for issuance)

7.6       LOSS OF ID CARD: Reissuing of the school ID card if lost costs #10,000 (NGN).

7.7       NON-COMMENCEMENT OR NON-COMPLETION OF COURSE

If a student fails to complete the course, no refund or reduction of fees will be given to him/her. Also, a certain number of hours must be completed by each student before practical’s and exams can be taken.

7.8      INTERNSHIP & GRADUATION FEES POLICY

Internship and graduation fees are variable and subject to periodic review based on prevailing market conditions, operational requirements, and economic factors. As such, these fees are not fixed at the point of admission.

Graduation fees will be formally communicated to students within a time-frame of one (1) to three (3) months before the scheduled graduation date.

Internship-related fees, including both internal and external placements, will be communicated within the applicable internship window. Students are expected to comply with all communicated fees as required for participation.

All course forms/logbooks must be filled out, including two passports, one portrait photograph in soft and hard copy, and must be submitted before resumption. A student course form is issued to every student by the academy during orientation, after payment has been made. The course form details all activities of the student in the Academy and must be kept properly. GMYT Fashion Academy shall not be responsible for the loss or damage of any course form in the possession of any student. GMYT Fashion Academy shall not be required to duplicate the contents of any student’s course form in the future, resulting from the loss or damage of any course form.

8.1    MD’S/ HOS REMARK

All students are expected to submit their logbook to their Academy Coordinator every month for sightings and remarks.

8.2    LOSS OF COURSE FORM/LOG BOOK

A new course form/logbook, if misplaced, costs ten thousand naira only (#100,000). All students must take proper care of it, as this is the official book approved by the school for documentation and to track students’ progress. Any student without a logbook will not be allowed in class, and no facilitator will attend him/her.

8.3   LOGBOOKS

All students are expected to sign in all their daily activities in their logbooks and ensure that their instructors sign them. Failure to do this will result in suspension.

8.4   SYLLABUS

Non-completion of the program’s syllabus by any student means the student will not be allowed to take the next class and then the final examination. Any student who does not complete the syllabus will have to complete it at extra cost.

Attendance: Any student who doesn’t partake in any fabric week will create two different outfits unassisted, and the styles of the outfits will be given by the HOD. Also, such a student will have to get a Model, go to a studio, take professional pictures of the two projects, and submit them to the school on a 500g hard drive, which becomes the property of the school.

Many individuals judge the academic accomplishment of students based on the intellectual level of the facilitator. But the biggest predictor of a student’s academic achievement is the involvement of family and friends in the learning process.

This participation is not limited to parental interest in a student’s education; it is a shared obligation with staff and facilitators to accomplish educational objectives and promote a student’s development and GMYT in general.

Our fabric week is a mini fashion show and a crucial platform for promoting our students’ creativity; thus, it should not be limited to the team and the students.

Students should be aware that from now on, inviting their relatives and friends is a huge part of the assessment process.

The following case examples were examined:

1. It promotes a healthy educational and workplace setting.
2. Motivates other students to do better
3. Increases exposure for students and the school as a whole.
4. It will assist the students in building a consumer base.
5. It contributes to your ongoing evaluation

Please note that this will take effect beginning the following fabric week.

This carries 25marks

10.1       DISCIPLINE AND DISCIPLINARY ACTIONS

The management of the academy has the authority to suspend, dismiss, or expel students, with or without prior notice, if the student’s behavior warrants such action. In the event of such action, the management’s decision will be considered final, and no refund of fees will be provided.

10.2        DAMAGE REPORTING AND RESOLUTION

Students must promptly report any damages or losses they cause, identify the responsible student, and take immediate responsibility for rectifying the situation. This will minimize disruptions to class activities and foster a sense of accountability among students, ensuring the school’s property is well-maintained.

10.3       CLASS POLICY

To create a positive and respectful learning environment by promoting punctuality, attentiveness, and good communication among students, instructors, and staff for the entire course duration, students will adhere to the following guidelines consistently:

• Read and familiarize themselves with the class policies at all times.
• Submit the course form before entering the class each day.
• Students are required to arrive at least fifteen (15) minutes before the scheduled start time of any class.
• Once a class has commenced and a faculty member has begun teaching, no student will be permitted entry under any circumstances. Class start time is strictly observed, and punctuality is non-negotiable.
• A minute passed at 10:00 am is considered an absence. All classes start at 10 am prompt. And the break is from 12:00 pm to 12:30 pm. The aim is to create a conducive learning environment for all to reduce distractions in class.
• Contact the class faculty or the Student Affairs Team at gmystudentaffairs@gmail.com and copy gmytfashionacademy@gmail.com in advance if you are unable to attend class.
• In the event a student is down in health and can’t make it to school, they must send an email attaching proof and a doctor’s report for absenteeism, and approval, as merely saying you are ill isn’t acceptable.
• Stay for the entire duration of the class and avoid leaving halfway or constantly going in & out of class when sections are going on.
• Under no circumstances should a student be confrontational with either instructors, other staff members, or fellow students.
• Show respect and politeness towards instructors at all times.
• Demonstrate respect for classmates and all staff members.
• Ensure cell phones are turned off or set to silent mode during class.
• Contribute actively to class discussions where appropriate.
• Refrain from engaging in side conversations during class.
• Remain attentive and focused during class.
• Maintain an organized approach to class materials and assignments.
• Prohibit any form of conniving against instructors, students, or staff members.
• Address instructors properly, using appropriate titles and names.
• Refrain from any kind of bullying behavior.
• Help maintain cleanliness in the classroom and surrounding areas.
• Avoid signaling or indicating that class time is over.
• All Grading Requirements (i.e attendance, multiple choice questions, practical assessment, presentation, theory questions and compulsory internship are required to be met in accordance to the academic calendar.) each month.
• Internship with the Academy extends to 1 year of internship as students can be retained as full staff after graduation and internship.
• Prohibit the reservation of machines for later use.
• If a student missed a class and they would want to retake it, they must write officially to the Student Affairs Team detailing the request. Note: the cost of retaking a brand-new class missed is (400,000)
• Under no circumstances is a student or a staff member to be in an inappropriate relationship; if found would be immediately expelled, and the staff immediately dismissed.
• All payments must be made to the academy’s account alone. No personal account is approved for official payments.
• All students must send payment receipt immediately to the finance team at gmytfinanace@gmail.com and copy the admin.
• Cash is not accepted for any payment.
• Staff are prohibited from begging students for undue financial favours. Borrowing and lending are unacceptable. If such a student were disciplined.
• Students are not allowed to borrow/lend money to staff.
• The use of mobile phones during class hours is strictly prohibited. All students are required to utilise their laptops for academic activities within the classroom.
• Any unauthorised use of mobile devices during lectures or practical sessions will be considered a violation of classroom conduct standards and may attract disciplinary action.
• Internship with the Academy now begins six months before a student’s graduation date, and students are required to apply seven months prior to their graduation to secure their placement. 

10.4       DEFAMATION

The reason for the school policy is to protect the interests of the students and the school. Any student found guilty of verbally defaming and sabotaging the school will be expelled immediately. Also, the school shall use all legal means to persecute the culprit.

10.5       STEALING

Stealing of any kind is a serious offense at GMYT. Any student caught in the act shall be expelled forthwith and may be made to go through legal prosecution. Any student alleged to have stolen will have to undergo an investigation and, if found guilty, will be expelled.

10.6       UNIFORM

All students must wear the Academy’s T-Shirts on Thursdays. Any student who does not wear the T-shirt will not be allowed in class, and no facilitator will attend to him/her.

10.7       GMD’S OFFICE

Students are not allowed to walk into the GMD’s office without prior authorization from the customer service desk. If any student wants the attention of the GMD/CEO urgently, he/she can send an email to the Student Affairs Team at gmystudentaffairs@gmail.com and copy gmytfashionacademy@gmail.com

 10.8    MEETINGS WITH THE GMD

GMYT Fashion Academy is committed to fostering open communication between students and the Executive Leadership while ensuring that institutional schedules and responsibilities are respected. This policy establishes a formal procedure for students to request meetings with the GMD, ensuring

that all meetings are purposeful, well-prepared, and conducted professionally. It provides clear guidelines on submission, review, scheduling, and conduct for all student interactions with the GMD.

10.8.1    FREQUENCY AND AVAILABILITY

• The GMD will not be present at every student meeting.
• The Students’ Townhall Meeting with the GMD will be held routinely, as needed, within the academic year.
• In cases of extreme emergencies, additional meetings may be convened at the discretion of the GMD.

10.8.2     GMD ENGAGEMENT PROTOCOL

• The GMD serves as the final point of escalation within the Academy’s administrative structure.
• Students are required to exhaust all relevant channels—including Student Affairs, Career Development Faculty, Administrative Heads, Accountants, Managers, and Senior Management—before a request to meet with the GMD may be considered.
• Direct access to the GMD is strictly limited to exceptional cases that cannot be resolved at any preceding level.
• Any attempt to bypass established channels or misuse this privilege will be treated as a breach of institutional protocol.

10.8.3    REQUEST PROCEDURE

• The GMD serves as the final point of escalation within the Academy’s administrative structure.
• Students are required to exhaust all relevant channels—including Student Affairs, Career Development Faculty, Administrative Heads, Accountants, Managers, and Senior Management—before a request to meet with the GMD may be considered.
• Direct access to the GMD is strictly limited to exceptional cases that cannot be resolved at any preceding level.
• Any attempt to bypass established channels or misuse this privilege will be treated as a breach of institutional protocol.

Students seeking a meeting with the GMD must submit a formal email request.

The email must clearly state:

1. The purpose of the meeting, and
2. The justification for the GMD’s presence.
3. Any material or documents intended for discussion during the meeting must be submitted along with the meeting request.
4. Requests should be addressed to the designated communication channel provided by the Academy.

10.8.4     REVIEW AND SCHEDULING

• Only requests that are received, reviewed, and considered following the official procedure will be scheduled.
• Submissions that do not provide sufficient purpose, justification, or accompanying materials may be declined or deferred.
• Scheduled meetings will be communicated to the student with the confirmed date, time, and venue.

10.8.5     ACCOUNTABILITY AND CONDUCT

• Students are expected to approach meetings with the GMD professionally, prepared to discuss their concerns or proposals clearly.
• Any inappropriate or unauthorized attempts to bypass this process will not be recognized and may result in restriction from future meetings.

 10.9    RESUMPTION AND CLOSING TIME

Classes resume at 10:00 am and end at 3:00 pm. NB: All students must vacate the premises by 3:00 pm at the latest. However, exceptions are made during the Fashion Showcase week.

10.10   ABSENTEEISM

The students’ attendance policy requires that students send an email to their class facilitator/faculty or to the Student Affairs Department explaining the urgent reasons for their anticipated absence from classes. The purpose of this email is to request permission for their absence and provide a rationale for why it should be granted. It is important to note that topics will not be repeated for students who miss classes without prior notice or arrive late.

The courses offered are continuous, except for termination or approved vacation periods, which are subject to the Management’s approval. Students must adhere to these specified dates for termination or vacations.

In the event of illness, students are eligible to receive lectures on topics missed upon submission of a doctor’s report as evidence of their condition.

Students need to comply with these guidelines and communicate directly with the class facilitators and the Student Affairs Department officially, not verbally, as required. By following the outlined procedures, students can effectively manage their attendance and ensure that any urgent reasons for their absence are properly addressed and officially approved.

10.11   LITTERING OF CLASSES, VIP LOUNGE, AND CUTTING ROOM

Students must maintain cleanliness in the classrooms, cutting rooms, and the VIP room. Any student caught going contrary to this instruction would be suspended.

11.0     HEALTH REGULATION POLICY
This policy is established to ensure the health, safety, and overall well-being of all students within the Academy. It outlines the responsibilities and expectations required to maintain a hygienic, safe, and conducive learning environment.

11.1      MEDICAL DISCLOSURE AND DOCUMENTATION
All students are required to accurately fill out the official medical form provided by the Academy. This form must clearly state the student’s current health status, medical history (where applicable), and level of physical fitness.

This requirement is essential for:

• Preventing avoidable health complications
• Enabling timely and appropriate response in cases of emergencies
• Ensuring the Academy is adequately informed to support students within reasonable limits
• Failure to provide accurate medical information may limit the Academy’s ability to respond effectively during health-related incidents.

11.2    PERSONAL RESPONSIBILITY FOR HEALTH
Students are hereby informed that the responsibility for maintaining their health and well-being rests primarily with them and not with the Academy.

Therefore, all students are expected to:

• Take proactive measures to maintain good personal health
• Seek medical attention when necessary
• Avoid behaviors that may endanger their health or that of others

The Academy shall not be held liable for health issues arising from negligence or failure of students to properly manage their personal well-being.

11.3    ILLNESS REPORTING AND MEDICAL VALIDATION
In the event of illness, students are required to:

• Promptly notify the Academy through the appropriate communication channel
• Submit a valid and verifiable doctor’s report as evidence of the illness

This documentation is mandatory for:

• Validating absence due to health reasons
• Maintaining proper institutional records
• Enabling the Academy to make informed decisions regarding academic considerations

NOTE: Failure to provide a doctor’s report may result in such absence being treated as unexcused.

11.4     INFECTION PREVENTION AND CONTROL MEASURES
To safeguard the health of the entire academic community, students must adhere strictly to infection prevention protocols.

Students exhibiting symptoms of illness—such as cough, cold, catarrh, or any contagious condition—are required to:

• Wear a nose mask at all times while within the Academy premises
• Maintain proper hygiene and limit close contact with others where necessary

These measures are particularly important in shared spaces such as classrooms, studios, and common areas, to prevent the spread of infections.

11.5    GENERAL HEALTH AND SAFETY COMPLIANCE
All students are expected to comply fully with this policy and any additional health directives issued by the Academy from time to time. Non-compliance may attract disciplinary actions, as it constitutes a risk to the collective safety of the academic community.

11.6     COMPLIANCE
This Health Regulation Policy reflects the Academy’s commitment to fostering a safe, healthy, and productive learning environment. While the Academy provides guidance and structure, every student is expected to act responsibly and contribute actively to maintaining these standards.

Compliance with this policy is mandatory and forms part of the Academy’s commitment to maintaining a healthy and conducive academic environment for all.

12.0      ELECTRONICS POLICY

To ensure safety, energy efficiency, and the protection of Academy facilities, the use of electronic devices within the Academy is regulated as follows:

12.1      RESTRICTION ON HIGH POWER-CONSUMING DEVICES
Students are strictly prohibited from bringing or using electronic devices with high power consumption within the Academy premises. These include, but are not limited to, appliances such as electric cookers, hot plates, refrigerators, microwaves, pressing irons, and other similar equipment.

12.2     APPROVED ELECTRONIC DEVICES
Students are permitted to use low-power-consuming and academically relevant devices such as laptops, tablets, mobile phones, and other approved learning tools, provided they are used responsibly and strictly for educational purposes.

12.3      SAFETY AND ENERGY COMPLIANCE
This policy is established to:

• Prevent electrical overload and potential fire hazards
• Ensure a stable power supply within the Academy
• Protect Academy infrastructure and equipment from damage

Any unauthorized device that poses a safety risk or exceeds acceptable power usage may be confiscated.

12.4      ACCOUNTABILITY AND LIABILITY
The Academy shall not be held responsible for any damage, loss, or malfunction of personal electronic devices brought into the premises. Students are advised to handle all approved devices with care and ensure they comply with safety standards.

12.5     ENFORCEMENT AND DISCIPLINARY MEASURES
Any student found in violation of this policy will be subject to disciplinary action, which may include confiscation of the device, formal warnings, or other sanctions as deemed appropriate by the Academy.

12.6      COMPLIANCE
This Electronics Policy is designed to maintain a safe, controlled, and academically focused environment. Students are expected to adhere strictly to these guidelines in support of the Academy’s operational efficiency and collective safety.

13.0      AIR CONDITIONING USAGE POLICY

To ensure the proper functioning, longevity, and efficient use of air-conditioning systems within the Academy, all students are required to adhere strictly to the following guidelines:

13.1     PROPER USE OF AIR-CONDITIONING UNITS
All air-conditioning units must be used responsibly and with due care. When an air-conditioner is in operation, all doors and windows within the classroom must remain closed at all times.

This is necessary to:

• Maintain optimal cooling efficiency
• Prevent unnecessary strain on the units
• Reduce the risk of premature damage or malfunction

13.2       FACILITY PRESERVATION AND SUSTAINABILITY
Compliance with this protocol supports the Academy’s ability to consistently provide a comfortable and conducive learning environment for all students. Improper use of air-conditioning systems may lead to avoidable breakdowns and increased maintenance costs.

13.3      UNAUTHORIZED USAGE PROHIBITION
Students are strictly prohibited from switching on air-conditioning units in classrooms or spaces that are not in use or not assigned to them at the time. This is part of the Academy’s effort to conserve energy and protect its facilities.

13.4     MONITORING AND ACCOUNTABILITY
Any student or group of students found violating these guidelines—including leaving doors or windows open while the air conditioner is running or operating units without authorization—will be subject to disciplinary action, which may include formal queries and other appropriate sanctions.

13.5      COMPLIANCE
This policy is established to promote responsible usage, preserve Academy resources, and ensure the sustainability of facilities. All students are expected to comply fully in the interest of maintaining a conducive academic environment.

14.0      VISITOR’S POLICY

To maintain order, security, and an undisturbed academic environment, the following guidelines regarding visitors are to be strictly observed:

14.1       RESTRICTION ON VISITORS DURING OFFICIAL HOURS
Students are not permitted to entertain or receive guests within the Academy premises during official academic hours. This policy is put in place to ensure that all students remain focused on their academic activities without unnecessary distractions.

14.2      ACADEMIC ENVIRONMENT PROTECTION
The presence of unauthorized visitors during learning hours may disrupt classes, compromise security, and interfere with the smooth operation of the Academy. As such, all student interactions within this period must remain strictly academic.

14.3      SECURITY AND ACCESS CONTROL
Only individuals with official authorization or legitimate academic/business purposes are allowed within the Academy during operational hours. Students are not permitted to grant access to visitors on their own authority.

14.4      COMPLIANCE
Any student found violating this policy by accommodating or entertaining guests during official hours will be subject to disciplinary action, which may include formal warnings or other sanctions as deemed appropriate by the Academy.

To maintain a conducive learning environment, the school prohibits the consumption of solid foods in the classroom. All students will be required to take a break to eat in the designated VIP room. Any student found eating solid foods in the classroom before, during, or after class will be promptly sent out of the class and subsequently penalized.

The student will also be mandated to send an email to the school stating why they should not be suspended. This rule will be consistently enforced to ensure that students comply and that disruptions caused by eating in the classroom are eliminated.

Nannies are not allowed in the school; however, Students with babies cannot bring their babies to school to avoid distractions during class hours. It is advised to take your child to daycare or hire a nanny to attend to your kid. Should you have your child visit you (no more than once), considering the nature of the classrooms, parents are liable for their kids, and the management would not be responsible should accidents happen. Also, parents must ensure their kids don’t disrupt classes.

17: STUDENT COMPLAINTS AND OFFICIAL CORRESPONDENCE POLICY

GMYT Fashion Academy is committed to fostering a supportive and transparent learning environment. To ensure that student concerns are addressed fairly, efficiently, and professionally, the Academy has established a formal process for submitting complaints. This policy outlines the procedures, timelines, and standards for students to raise issues, queries, or recommendations, ensuring that every valid concern receives proper attention and resolution.

17.1  SUBMISSION OF COMPLAINTS

All students are required to submit complaints exclusively via email to the approved communication channels. Verbal complaints, whether in person or over the phone, will not be recognized or acted upon within the Organization.

17.2 APPROVED COMMUNICATION CHANNELS

Students should contact the Student Affairs Team for guidance on helplines and official communication channels. All email correspondence regarding complaints, queries, or recommendations should be directed to: gmytstudentaffairs@gmail.com.

17.3 RESPONSE TIMELINE

Complaints submitted via the approved channels will be addressed formally within seven (7) days, providing adequate time for proper review and response.

17.4 TEMPLATE COMPLIANCE

Only complaints submitted in accordance with the approved template, as provided in the Course Form on page 37, will be attended to. Any complaint not following the specified template will be considered invalid and will not be addressed.

17.5 Adherence to Communication Protocol (Chain of Command)

GMYT Fashion Academy operates a clear, structured communication hierarchy designed to ensure order, accountability, and efficiency.

Students are strictly required to follow the established chain of communication at all times. Under no circumstances should students bypass official channels to contact senior leadership directly.

Direct communication with the Group Managing Director (GMD) or other executive leadership by students is strictly prohibited, except where expressly authorized by the Academy.

Failure to adhere to this protocol:

• Undermines institutional structure and professionalism
• Disrupts administrative processes
• Will be regarded as a breach of conduct

Any student found bypassing the approved communication process may face disciplinary action.

17.6 Respect and Professional Conduct

All students are expected to maintain a high level of professionalism, respect, and decorum in all forms of communication. The Academy upholds a culture of mutual respect, and all correspondence must reflect this standard.

To promote unity, identity, and institutional branding, the following additional dress code requirement is hereby established:

18.1       MANDATORY GMYT BRANDED T-SHIRT DAYS
All students are required to wear the official GMYT T-shirt on the following designated days:

• Every Thursday
• On the day of their Computer-Based Test (CBT) examinations
• On the day of their Project Showcase

18.2     COMPLIANCE REQUIREMENT
Wearing the GMYT T-shirt on the specified days is compulsory. Students must ensure that the T-shirt is clean, neat, and properly presented in line with the Academy’s standards.

18.3      ENFORCEMENT AND SANCTIONS
Any student who fails to comply with this requirement may be denied participation in scheduled academic activities for that day and may be subject to further disciplinary action as deemed appropriate by the Academy.

18.4      COMPLIANCE
This policy reinforces a sense of belonging, uniformity, and pride in the Academy. All students are expected to comply fully with this directive as part of their academic responsibility.

To ensure a safe, healthy, and professional environment within the Academy, the following regulations regarding smoking and the consumption of alcohol are strictly enforced:

19.1      PROHIBITION OF SMOKING AND ALCOHOL CONSUMPTION
Smoking and the consumption of alcohol in any form are strictly prohibited within the Academy premises. This includes cigarettes, cigars, e-cigarettes, vapes, and all alcoholic beverages.

19.2      HEALTH, SAFETY, AND PROFESSIONAL STANDARDS
This policy is established to:

• Protect the health and well-being of all students and staff
• Maintain a clean, disciplined, and conducive learning environment
• Prevent safety hazards and misconduct associated with smoking and alcohol use

19.3     ZERO-TOLERANCE ENFORCEMENT
The Academy operates a zero-tolerance policy on smoking and alcohol use. Any student found engaging in such activities within the premises will be considered in direct violation of institutional regulations.

19.4       DISCIPLINARY MEASURES
Any student caught smoking or consuming alcohol within the Academy premises will be referred to the Disciplinary Panel for appropriate action. Sanctions may include formal warnings, suspension, or other penalties as deemed necessary by the Academy.

19.5     COMPLIANCE
This policy reinforces the Academy’s commitment to upholding discipline, safety, and professionalism. All students are expected to comply fully with this regulation at all times.

Students are not to cut fabrics in the VIP room. This is due to the nature of the floor, which is highly unsuitable for cutting fabrics.

NB: The VIP room is strictly for meetings, training, eating, and waiting/relaxation. Students are not allowed to receive lectures in the VIP room.

Students are to note that extracurricular activities attract extra fees. This fee shall not be compulsory but optional for interested students only. However, extracurricular activities are a part of the academic calendar, and students are solely responsible for planning and executing each month’s activity tailored to the calendar. Any student continuously found uninvolved would be queried by their Faculty and the Student Affairs Team.

The school reserves the right to all alumni/students’ pictures/videos, projects, materials for promotion, and also others as applicable. Pictures and videos of all students’ class activities are often taken for promotional use. No student must grieve against anyone taking pictures of them, as it aids the promotion of the student academy.

NB: Students are not allowed to provide personal services or promote their personal brand at school except for assignments and projects. Any student found to be engaging in such conduct will be penalised.

To ensure proper ownership, accountability, and institutional use of academic outputs, the following policy on student group projects is established:

23.1     INSTITUTIONAL OWNERSHIP OF PROJECTS
All group projects undertaken by students as part of their academic work within the Academy are considered the intellectual and physical property of the Academy upon completion.

23.2       MANDATORY SUBMISSION REQUIREMENT
Students are required to submit all completed group projects to the Academy. This submission must be done in accordance with the specified guidelines and timelines provided by the relevant faculty or department.

23.3       PURPOSE OF PROJECT RETENTION
Submitted projects may be retained by the Academy for purposes including, but not limited to:

• Academic records and documentation
• Exhibition, assessment, and evaluation
• Institutional reference and training materials

23.4      RESTRICTIONS ON WITHHOLDING OR REMOVAL
Students are not permitted to withhold, remove, or claim exclusive ownership of any group project completed under the Academy’s program. Any such action will be considered a violation of institutional policy.

23.5      COMPLIANCE
Failure to submit completed group projects or any attempt to claim unauthorized ownership may result in disciplinary action, which may include academic penalties or other sanctions as determined by the Academy.

All students are expected to participate in this before graduation. For instance, a student may be required to provide voluntary service by teaching the foundation or beginner class students. This is a prerequisite for student graduation.

All Students and guardians understand and agree that the duties and obligations of GMYT Fashion Academy may be modified or suspended immediately and without notice due to force majeure causes beyond the Academy’s reasonable control and occurring without its fault or negligence, including, but not limited to, acts of God, fire, wars, governmental action, terrorism, epidemics, pandemics, weather, other threats to the safety of people, national emergencies, or any other event beyond the control of the Academy.

In the event of such an occurrence as identified above, the student acknowledges and agrees that his/her obligations to the Academy, including but not limited to financial responsibility for the Student’s tuition and other fees, shall continue, and the Academy’s duties and obligations may be modified, suspended, or postponed until such a time as GMYT Fashion Academy, in its sole discretion, may safely resume operations.

The student also acknowledges and agrees that the sole remedy for a force majeure event is future service delivery and not a financial refund. GMYT Fashion Academy may, at its option, and in its sole discretion, alter the academic year schedule or provide alternate means of instruction, including, but not limited to, remote learning.

All air conditioners must be used with caution. Air conditioners should never be switched on in unoccupied rooms, and windows and doors must be closed while in use. This will assist the school save cost, create a pleasant learning atmosphere for all students and limit the possibility of equipment becoming damaged. Students who breach this policy will face disciplinary action.

GMYT Fashion Academy is committed to maintaining a responsive, up-to-date policy framework that reflects the institution’s evolving needs. This section outlines the authority governing policy updates, the official website’s role as the primary source of current information, and the Academy’s right to amend policies as necessary.

26.1     POLICY UPDATES & WEBSITE AUTHORITY

The Academy maintains a Student Policy Document, which is routinely reviewed and updated as required. While formal documents are periodically revised, the Academy’s official website serves as the primary and most current point of reference for all policy updates.

All amendments, additions, or revisions to policies are first reflected on the website and shall be considered valid and enforceable upon publication. Students are expected to regularly consult the website to stay informed of the latest policies.

26.2     RIGHT TO AMEND POLICIES

The Academy reserves the right to review, modify, or introduce policies at any time as deemed necessary. Such updates are implemented to address operational needs, close identified gaps, and ensure continuous improvement in service delivery and academic standards.

All updated policies are binding on students upon release, regardless of when a student initially enrolled. Continued participation in the Academy constitutes acceptance of any current and future policy revisions.